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»Planning, Monitoring and Evaluation Officer

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc mtayabas@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

 Position title:

 Planning, Monitoring, and Evaluation Officer

 Reporting to:

 CPDE Coordinator and Programme Manager

 Position purpose:

 IBON International responds to international demand to provide support in research and education to peoples’ movements and  grassroots empowerment and advocacy and links these to international initiatives and networks.  IBON International initiates and  implements international programmes, develops and hosts international networks, initiates and participates in international advocacy  campaigns, and establishes regional and country offices where necessary and appropriate. IBON is the fiscal sponsor of the CSO  Partnership for Development Effectiveness (CPDE) programme and hosts the CPDE Global Secretariat.

 The PME Officer will be responsible for providing professional expertise and assistance in gathering and processing data and information  related to work and resource planning, implementation of activities, and evaluation of results, ensuring that activities are aligned to  platform and program strategic vision and will result in the achievement of intended outcomes in a cost-effective and timely manner.

 

 Key contacts:

  • Focal persons from constituencies, formations, and implementing units and funding agencies
  • CSOs in Africa, Asia, Latin America, Europe and North America; donor and developing country governments

 Location of work

 Quezon City, Philippines

 

Key Responsibilities

Key Elements

% time

 Programme Planning, Monitoring and  Evaluation

  • Participate in the development, monitoring, and evaluation of programme design, implementation strategies, yearly work plans and budget
  • Assist the Programme Manager in the development of a system, coordination, and implementation of planning, monitoring, and evaluation activities
  • Assist in developing a planning framework and other planning instruments and consolidating draft work plans from different constituencies and units
  • Assist in developing policies, procedures, and methodologies consistent with monitoring and evaluating programme implementation
  • Assist in monitoring all activities, expenditures, and progress towards programme objectives
  • Develop and maintain database of information on indicators related to evaluating achievement of programme objectives
  • Prepare periodic monitoring reports to aid programme review and decision making
  • Collaborate with stakeholders in identifying necessary interventions to enhance integrated process of planning, budgeting, monitoring and evaluation  of programme areas.

 

40

Grants Management (Donor Grants and Sub-Grants)

  • Participate in the development of proposals for donor consideration and in completing donor requirements for grants approval
  • Manage the process of sub-granting to constituencies, focal units, and other implementing units (contracting and submission of administrative requirements)
  • Coordinate activities related to the release of funding to sub-grantees
  • Contribute relevant inputs to donor reports (progress and year-end reports) and prepare other periodic reports based on monitoring of sub-grants

 

40

General

  • Establish and maintain regular professional contacts with focal persons and organizations related to programme implementation
  • Assist in coordinating across different components of the programme to ensure effective implementation of monitoring and evaluation system
  • Participate in platform activities as deemed appropriate
  • Perform other duties as required

 

20

 

Person specifications: experience, skills and knowledge

 1) Essential experience:        

  • At least three years of relevant professional experience in programme development and implementation including planning, monitoring, and evaluation activities
  • Experience in grants administration
  • Experience in working at the international level
  • Experience in working with diverse CSOs
  • Experience in work in a developing country and/or experience working with organisations from the Global South


 2) Desirable experience:

  • Experience in grant writing and/or targeted resource mobilization
  • Involvement in an international campaign

 

 3) Required aptitude, skills and knowledge:

  • Self-motivated, detail-oriented and highly-organized
  • Analytical thinking and planning and organizing skills
  • Demonstrated communications skills
  • Excellent inter-personal skills
  • Ability to work in a small team and to work collaboratively with civil society organisations worldwide
  • A very high standard of spoken and written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

 

 4) Desirable aptitude, skills and knowledge:

  • Understanding current debates on aid and development effectiveness policies
  • Working knowledge of French or Spanish.

 

 5) Commitment to CPDE’s purpose and objectives

 

 

 

 

Admin Assistant

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc mtayabas@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.


 Position title:

 Administrative Assistant

 Reporting to:

 IBON International Director, Deputy Director and  Administrative Officer

 Location of work

 Quezon City, Philippines

 Contract duration

 One-year with 6 months probation; renewable

 Key Responsibilities

  • Assist the Administrative Officer regarding personnel matters which include hiring processes, appointment for interview, personnel attendance monitor and leave benefits computation;
  • Handle the front office in terms of receiving guest and request from staff with supervision from Admin Officer
  • Take charge of procurement process from canvassing, purchasing, payment to delivery check in coordination with Finance Unit;
  • Take charge of department printing jobs in coordination with Unit concerned and the Finance Unit;
  • Take charge of courier services in coordination with Unit concerned and the Finance Unit;
  • Assist personnel on travel regarding  canvass of airlines pursuant to itinerary and preparation of books/documents/equipments to be brought along,
  • Take charge of the maintenance and custody of files/documents, as well as supplies and materials;
  • Perform other tasks assigned by the Administrative Officer, Deputy Director or  the International Director.

 

 Person specifications:  experience, skills and  knowledge

 Required experience, skills and knowledge

  • Previous work experience in this field or related field for at least two (2) years
  • Ability to manage a wide range of tasks for efficient administrative function and support
  • Excellent inter-personal skills
  • Ability to work in a team and to work collaboratively within an international NGO
  • A very high standard of written and oral proficiency in English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

 

 

Program Coordinator for Consortium for People’s Development – Disaster Response (CPD-DR)

Interested applicants may send their resumes to masai.mnl@gmail.com.
(cc: international@iboninternational.org)

 Position title:

 Program Coordinator

 Position purpose:

 The Consortium for People’s Development – Disaster response (CPD-DR) is a national, multi stakeholder consortium of  development and humanitarian organizations. It seeks to facilitate the development of comprehensive, community based,  relevant, and people-oriented disaster relief and rehabilitation (DRR) initiatives and programs by bringing together  organizations, facilitating dialogues, documenting responses and drawing lessons from DRR practices.

 The Program Coordinator:

  • Is responsible for the SEC registration of the Consortium for People’s Development-Disaster Response (CPD-DR) as well as ensuring that the minimum legal requirements of setting up a national consortium are complied with
  • Oversees the day-to-day operations of CPD-DR and ensures that the plans of its committees are implemented
  • Conducts research on possible funding agencies for CPD-DR and networks with individuals and organizations that can assist CPD-DR in resource generation for its programs and operations
  • Prepares and writes proposals for CPD-DR for the organization to be able to raise funds for its programs and operations
  • Conducts project appraisals for possible recipients of funds from donor agencies coursed through CPD-DR
  • Conducts monitoring and evaluation visits of projects supported by funding partners of CPD-DR and ensures that the required financial and narrative reports are submitted on time.
  • Facilitates the setting up and maintenance of the  CPD-DR website
  • Engages in advocacy work and public information through the mass media and social media in coordination with the Advocacy Committee
  • Coordinates and documents the meetings of CPD-DR
  • Writes and submits quarterly progress reports to the steering committee of CPD-DR
  • Performs tasks and functions that maybe assigned to the Program Coordinator by the Steering Committee

 Job Specifications

  • Must have at least 3 years of experience as Coordinator for development programs
  • Is willing to travel outside Metro Manila for project and monitoring visits
  • Must have completed a course in Social Science or its equivalent in work experience
  • Can work with different groups that comprise a network of development organizations
  • Has good communications skills (both written and verbal)

 

 Location of Work

 Quezon City, Philippines



»Executive Assistant

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc ), addressed to Amy V. Padilla, Deputy Director.

 Position title:

 Executive Assistant

 Reporting to:

 IBON International Director and Deputy Director

 Location of work

 Quezon City, Philippines

 Contract duration

 One-year with 6 months probation; renewable

 Key Responsibilities

  • Organize and maintain files and records (including calling cards, travel folders and documents, audio files of speeches, and the like) of the International Director
  • Schedule meetings and appointments of the International Director
  • Prepare correspondence to host organizations and other involved parties
  • Make travel arrangements (including the preparation of travel authorization, travel folders and hotel accommodation as well as requesting of travel allowances)
  • Ensure full functionality of mobile services (including request for payment, lifting of redirection, and request for extension of redirection)
  • Provide general support to the Director for the performance of various responsibilities

 

 Person specifications:  experience, skills  and  knowledge

 Required experience, skills and knowledge

  • Excellent inter-personal skills
  • Ability to handle multiple tasks under tight timelines
  • Ability to work in a small team and to work collaboratively with non-government organisations worldwide
  • A  high standard of spoken and written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

  Desirable experience, skills and knowledge

  • Previous experience in similar or related field for atleast one (1) year
  • Familiarity with international issues
  • Research aptitude

  Commitment to IBON International’s purpose and  objectives

 

 

 

Accounting Assistant

 

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc mtayabas@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

 Position title:

 Accounting Assistant

 Reporting to:

 International Director and to the Finance Manager

 Location of work

 Quezon City, Philippines

 Contract duration

 One-year with 6 months probation; renewable

 Key Responsibilities

  • Files and keeps records of all financial transactions (receipts and expenses) of the organization
  • Maintains cash receipts and deposits books
  • Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents, such as sales slips, invoices, receipts, check stubs, and computer printouts.
  • Reconciles and balances accounts (weekly, monthly, yearly)
  • Issues a monthly financial report that includes Balance Sheet, Statement of Income and Expenses, Changes in Fund Balances, and schedule and summary reports
  • Prepares monthly reports on accounts receivables, accounts payables and inventory
  • Prepares monthly bank reconciliation
  • Assists in the preparations of withholding, Social Security, and other government reports
  • Assists in budget preparation
  • Assists in the annual audit by preparing all audit requirements and attending to the auditors’ inquiries
  • Other Ad-Hoc activities
  • Any other tasks assigned by the International Director and the Finance Manager that will further the work of the Finance Department

 

 Person specifications:  experience, skills and  knowledge

 Required experience, skills and knowledge

  • Graduate of B.S. Accountancy
  • At least one (1) year relevant experience in General Accounting and Bookkeeping: preparation of financial reports and handling bank transactions
  • Knowledge in Microsoft Office applications particularly Excel and Word

 

 Desirable experience, skills and knowledge

  • Good oral and written communication skills  
  • Team player
  • Extremely flexible, working with a constant influx of information
  • Mathematical and analytical skills
  • Ability to concentrate/focus on details
  • Typing skills
  • Can work with people at all levels of an organization
  • Knowledge in Quickbooks is preferred

 

 Commitment to IBON International’s purpose and objectives

 



»WEBMASTER

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc mtayabas@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

 Position title:

WEBMASTER

 

 Reporting to:

 CPDE Coordinator and Programme Manager

 

 Working with:

 CPDE Communications Officer

 Position purpose:

 IBON International responds to international demand to provide support in research and education to peoples’ movements and  grassroots empowerment and advocacy and links these to international initiatives and networks.  IBON International initiates and  implements international programmes, develops and hosts international networks, initiates and participates in international advocacy  campaigns, and establishes regional and country offices where necessary and appropriate. IBON is the fiscal sponsor of the CSO  Partnership for Development Effectiveness (CPDE) programme and hosts the CPDE Global Secretariat.

 The Webmaster is tasked to ensure CPDE’s online presence utilising communication channels centred around the maintenance of a  dynamic and interactive website including its social media interface.  The Webmaster is also tasked to contribute to improving internal  communications and knowledge management systems though administration of email listserves and online database/intranet.

 

 Key contacts:

  • Members of the CPDE Communications Working Group
  • CSOs in Africa, Asia, Latin America, Europe and North America; donor and developing country governments; officials in organisations such as the OECD, UNDP and UN DCF, etc.
  • Agencies providing services on graphic design, web developers, IT & social media practitioners, as needed

 Issue date

 Issued: Nov 13, 2014

 Location of work

 Manila  

 Contract duration

 One year with 6 months probation; renewable until end of 2016

 

 

Key responsibilities

Key elements

% Time

 Website development and  management

  • Ensure CSOs and key stakeholders find relevant information about the CPDE in the website
  • Work- out web development and technological enhancements
  • Coordinate website content, website marketing, and management
  • Design and ensure user interface of website’s interactive components

40

 Social media mobilisation and  management

  • Develop or cause to develop CPDE’s social media plan
  • Produce social media outputs
  • Mobilise CPDE members to contribute to social media outputs, share and disseminate CPDE social media products

 

 

20

 Internal Communications and  Knowledge Management

  • Administer/moderate the various listserves of CPDE
  • Manage the intranet and online database
  • Work with other Global Secretariat staff in meeting the internal communications and knowledge management requirements of CPDE

30

 General

  • Coordinate and operate within the guidance of the Communications Working Group
  • Work with the Communications Officer in the preparation of the annual workplan and budget communications component of the CPDE programme
  • Participate in CPDE events, if requested by the CPDE Co-chairs
  • Any other tasks as instructed by the Communications Officer, the Global Coordinator or the Programme Manager

 

10

 

 Person specifications: experience, skills and knowledge

 1) Essential experience:        

  • At least five years’ work experience in online communications
  • Experience in website management
  • Facility and aptitude for social media
  • Working with diverse CSOs
  • Work in a developing country and/or experience working with organisations from the Global South.


 2) Desirable experience:

  • Experience in knowledge management/database management
  • Experience in media work
  • Involvement in an international campaign

 

 3) Required aptitude, skills and knowledge:

  • Demonstrated communications skills
  • Excellent inter-personal skills
  • Ability to work in a small team and to work collaboratively with civil society organisations worldwide
  • A very high standard of spoken and written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

 

 4) Desirable aptitude, skills and knowledge:

  • Understanding current debates on aid and development effectiveness policies
    • Working knowledge of French or Spanish.
    • Background on graphic design

 

 5) Commitment to CPDE’s purpose and objectives

 



»Policy Officer/Coordinator for Reality of Aid Network-Global

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc mtayabas@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

 Position title:

Policy Officer

 Reporting to:

 IBON International Director and to the Reality of Aid (ROA) Head of Secretariat

 Location of work

 Quezon City, Philippines

 Contract duration

 One-year with 6 months probation; renewable

 Key Responsibilities

  • Conduct and oversee research and data-gathering needed for the publications of the ROA network, and coordinate research outputs of regions
  • Coordinate with the ROA International Coordinating Committee (ICC) and Secretariat regarding research, writing, and communications needs for advocacy campaigns
  • Actively participate in strategizing of network advocacy campaigns and programmes, in relating to the targets of advocacy, and in organising advocacy and campaign events and activities
  • Ensure the production of the ROA network publications and advocacy materials including policy papers, position papers, statements, magazines, books, factsheets, reports, brochures, etc.
  • Assist Head of Secretariat in drafting policy briefs in aid of policy discussions, and draft policy statements for the ROA Network
  • Issue media releases in support of ROA’s advocacy and campaign activities, and provide content for websites maintained by the ROA network.
  • Represent the network in behalf of or as instructed by the ICC, as appropriate, in policy arenas
  • Undertake tasks assigned by the ICC Chairperson, and the head of Secretariat that will further the work of the Reality of Aid network 

 Person specifications:  experience, skills and  knowledge

 Required experience, skills and knowledge

  • At least three years’ work experience on policy research and advocacy 
  • Experience working  with bilateral and multilateral donors  and civil society organizations (CSOs) 
  • Experience working in a developing country and/or experienced working with organisations from the Global South 
  • Experience in management of publications and in writing clear reports on complex projects 
  • Must  be equipped with research, writing, editing and copy-editing skills 
  • Must be good in public-speaking and has excellent inter-personal skills 
  • Must have a very high standard of spoken and written English 
  • Must be computer literate and familiar with Word, Excel, Powerpoint and Outlook  
  • Must have the ability to work in a small team and to work collaboratively with non-government organisations worldwide 

 

 Desirable experience, skills and knowledge

  • Making presentations to civil society organisations or decision-makers 
  • Involvement in an international network and/or campaign 
  • Understanding of current debates on aid and development effectiveness policies 
  • Working knowledge of French or Spanish. 

 

 Willingness to travel