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»Senior Policy Officer

Interested applicants may send their resumes to apadilla@iboninternational.org
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director. 

 

Position title:

Senior Policy Officer

Reporting to:

 IBON International Director and the Policy and Communications Unit (PCU) Head

Location of work

 Quezon City, Philippines

Contract duration

 One-year with 6 months probation; renewable

Key Responsibilities

  • Conduct and oversee research and data gathering of both secondary and primary information needed for IBON publications assigned to PCU
  • Coordinate with other IBON-based policy and research staff in gathering research materials needed for research projects assigned to PCU
  • Coordinate with appropriate IBON program managers regarding research, writing, and communications needs for selected research projects and advocacy campaigns as defined by the IBON International Director
  •  Ensure the production of IBON publications and advocacy materials (including primers, policy papers, position papers, statements, magazines, books, factsheets, reports, brochures, etc.) that are assigned to him/her
  •  Ensure that the IBON International website and its component sections are continually accessible and updated with new content.
  • Actively participate and help the PCU head in collective planning and evaluation of the PCU annual and detailed work plans
  • Work closely with the PCU head in supervising and mentoring other PCU staff, and serve as team leader as the need requires
  • Supervise other staff in the actual implementation of key PCU tasks
  •  Perform any other tasks assigned by the IBON International Director in line with the mandated tasks of the PCU

Person specifications: experience, skills and knowledge

Required experience, skills and knowledge

  • At least three years’ work experience on policy research and advocacy
  • Familiarity in the management of publications and Internet media
  • Writing analytical and policy-level articles on international issues
  • Work in a developing country and/or experience working with organizations from the Global South
  • Researching, writing, editing and copy-editing
  • Excellent inter-personal skills
  • Ability to work in a small team and to work collaboratively within an international NGO
  • A very high standard of written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook
  • Internet literate, and familiar with online research tools and basic website maintenance

 

Desirable experience, skills and knowledge

  • Producing online or multimedia products (web-based content, audio-visual presentations and the like) for civil society organizations or decision-makers
  • Involvement in an international network
  • Involvement in an international campaign
  • Understanding of current discourse on global issues relating to environment, development, democracy and human rights policies.
  • Working knowledge of French or Spanish

 

Willingness to travel

 



»Senior Administrative Officer

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

Position title:

 Senior Administrative Officer

Reporting to:

 IBON International Director and the Deputy Director

Location of work

 Quezon City, Philippines

Contract duration

 One-year with 6 months probation; renewable

Key Responsibilities

  • Assists the International  Director and the Deputy Director  in ensuring proper administration and coordination of the programs, hosted and associate networks and functional units;
  • Ensures the implementation of IBON Policies and Procedures;
  • Designs operating system, policies and procedures and submits such to the Deputy Director for approval by the Management Committee;
  • Performs functions of personnel administration to include 201 file, tax obligations, social security, health care, time input, leave credits, and other staff concerns as may be assigned;
  • Assists the Deputy Director in the recruitment and hiring process of staff;
  • Supervises purchasing of office supplies and equipment;
  • Supervises the Administrative Unit;
  • Attends to the legal concerns of the institution;
  • Assists the Deputy Director or Program Managers in managing and coordinating special projects or events;
  • Performs functions of property management; and
  • Performs other tasks assigned by the International Director.

Person specifications: experience, skills and knowledge

 Required experience, skills and knowledge

  • Previous work experience in this field or related field for at least two (2) years
  • Ability to manage a wide range of tasks for efficient administrative function and support
  • Excellent inter-personal skills
  • Ability to work in a team and to work collaboratively within an international NGO
  • A very high standard of written and oral proficiency in English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

 



»Executive Assistant

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

Position title:

Executive Assistant

Reporting to:

 IBON International Director and Deputy Director

Location of work

 Quezon City, Philippines

Contract duration

 One-year with 6 months probation; renewable

Key Responsibilities

  • Organize and maintain files and records (including calling cards, travel folders and documents, audio files of speeches, and the like) of the International Director
  • Schedule meetings and appointments of the International Director
  • Prepare correspondence to host organizations and other involved parties
  • Make travel arrangements (including the preparation of travel authorization, travel folders and hotel accommodation as well as requesting of travel allowances)
  • Ensure full functionality of mobile services (including request for payment, lifting of redirection, and request for extension of redirection)
  • Provide general support to the Director for the performance of various responsibilities

 

Person specifications: experience, skills and knowledge

 Required experience, skills and knowledge

  • Excellent inter-personal skills
  • Ability to handle multiple tasks under tight timelines
  • Ability to work in a small team and to work collaboratively with non-government organisations worldwide
  • A  high standard of spoken and written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

 

 Desirable experience, skills and knowledge

  • Previous experience in similar or related field for atleast one (1) year
  • Familiarity with international issues
  • Research aptitude

 

 Commitment to IBON International’s purpose and objectives

 



»Policy Officer for Reality of Aid-Asia Pacific Network

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

Position title:

 Policy Officer

Reporting to:

 IBON International Director and to the Reality of Aid (ROA) Asia Pacific Head of Secretariat

Location of work

 Quezon City, Philippines

Contract duration

 One-year with 6 months probation; renewable

Key Responsibilities

  • Conduct and oversee research and data-gathering needed for the publications of the ROA-AP and CPDE-AP network, and coordinate research outputs of members
  • Coordinate with the ROA Steering Committee (SC), CPDE-AP Coordinating Committee (CC), and Secretariat regarding research, writing, and communications needs for advocacy campaigns
  • Actively participate in strategizing of network advocacy campaigns and programmes, in relating to the targets of advocacy, and in organising advocacy and campaign events and activities
  • Ensure the production of the ROA-AP and CPDE-AP network publications and advocacy materials including policy papers, position papers, statements, magazines, books, factsheets, reports, brochures, etc.
  • Assist Head of Secretariat in drafting policy briefs in aid of policy discussions, and draft policy statements for the ROA-AP and CPDE-AP networks
  • Issue media releases in support of CPDE-AP and ROA-AP’s advocacy and campaign activities, and provide content for websites maintained by the ROA and CPDE networks.
  • Represent the network, as appropriate, in policy arenas
  • Undertake tasks assigned by the ROA-AP SC and CPDE-AP CC, and the head of Secretariat that will further the work of the Reality of Aid network (e.g. assist in logistical preparations for network’s activities, and in writing funding proposals, layout of publication materials, among others)

 

Person specifications: experience, skills and knowledge

 Required experience, skills and knowledge

  • At least three years’ work experience on policy research and advocacy 
  • Experience working  with bilateral and multilateral donors  and civil society organizations (CSOs) 
  • Experience working in a developing country and/or experienced working with organisations from the Global South 
  • Experience in management of publications and in writing clear reports on complex projects 
  • Must  be equipped with research, writing, editing and copy-editing skills 
  • Must be good in public-speaking and has excellent inter-personal skills
  • Must have a very high standard of spoken and written English
  • Must be computer literate and familiar with Word, Excel, Powerpoint and Outlook
  • Must have the ability to work in a small team and to work collaboratively with non-government organisations worldwide

 

 Desirable experience, skills and knowledge

  • Basic skills in layout design
  • Making presentations to civil society organisations or decision-makers
  • Involvement in an international network and/or campaign
  • Understanding of current debates on aid and development effectiveness policies
  • Working knowledge of French or Spanish

 

 Willingness to travel

 



»Finance Officer

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

Position title:

 Finance Officer

Reporting to:

 IBON International Director and to the Finance Manager

Location of work

 Quezon City, Philippines

Contract duration

 One-year with 6 months probation; renewable

Key Responsibilities

  • Ensure all project expenditure is properly accounted for  and endorsed  to International Director  the request  for payment
  • Develop and maintain project finance monitoring spreadsheet and ensure expenditure is monitored effectively against budget 
  • Ensure the quality and timeliness of finance reports
  • Prepare invoice claim and acknowledge receipt of funds to donors 
  • Review  expenditure reports monthly and maintain tracking system of advances to partners and receipt of expenditure reports
  • Ensure compliance with donor audit and procurement rules 
  • Plan for and prepare for audits
  • Prepare annual project budget against the multi-year budget
  • Review proposed partner budgets and endorse to the Project Officer/Manager who will endorse to International Director for final approval
  • Assist the programme staff  in responding to ad-hoc financial requests from International Director or donors as necessary
  • Any other tasks assigned by the International Director and the Finance Manager that will further the work of the Finance Department

Person specifications: experience, skills and knowledge

 Required experience, skills and knowledge

  • Certified Public Accountant 
  • At least two years work experience on relevant and/or related field
  • Managing projects funds from bilateral and/or multilateral donors
  • Grants administration
  • Working with diverse CSOs
  • Work in a developing country and/or experience working with organisations from the Global South
  • Knowledge of economic and accounting principles and practices and the analysis and reporting of financial data
  • Excellent inter-personal skills
  • Ability to work in a small team and to work collaboratively with non-government organisations worldwide
  • A very high standard of spoken and written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

 

 Desirable experience, skills and knowledge

  • Managing projects with multiple donors and implemented in multiple countries
  • Knowledge of laws on taxation, legal codes, government regulations, and agency rules
  • Working knowledge of French or Spanish

 

 Commitment to IBON International’s purpose and objectives

 



»Bookkeeper

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

Position title:

Bookkeeper

 Reporting to:

 International Director and to the Finance Manager

 Location of work

 Quezon City, Philippines

 Contract duration

 One-year with 6 months probation; renewable

Key Responsibilities

  • Files and keeps records of all financial transactions (receipts and expenses) of the organization
  • Maintains cash receipts and deposits books
  • Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents, such as sales slips, invoices, receipts, check stubs, and computer printouts.
  • Reconciles and balances accounts (weekly, monthly, yearly)
  • Issues a monthly financial report that includes Balance Sheet, Statement of Income and Expenses, Changes in Fund Balances, and schedule and summary reports
  • Prepares monthly reports on accounts receivables, accounts payables and inventory
  • Prepares monthly bank reconciliation
  • Assists in the preparations of withholding, Social Security, and other government reports
  • Assists in budget preparation
  • Assists in the annual audit by preparing all audit requirements and attending to the auditors’ inquiries
  • Other Ad-Hoc activities
  • Any other tasks assigned by the International Director and the Finance Manager that will further the work of the Finance Department

 

Person specifications: experience, skills and knowledge

Required experience, skills and knowledge

  • Graduate of B.S. Accountancy
  • At least one (1) year relevant experience in General Accounting and Bookkeeping: preparation of financial reports and handling bank transactions
  • Knowledge in Microsoft Office applications particularly Excel and Word

 

Desirable experience, skills and knowledge

  • Good oral and written communication skills  
  • Team player
  • Extremely flexible, working with a constant influx of information
  • Mathematical and analytical skills
  • Ability to concentrate/focus on details
  • Typing skills
  • Can work with people at all levels of an organization
  • Knowledge in Quickbooks is preferred

 

Commitment to IBON International’s purpose and objectives

 



»Policy Officer/Coordinator for Reality of Aid Network

Interested applicants may send their resumes to apadilla@iboninternational.org
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

 

Position title:

Policy Officer

Reporting to:

 IBON International Director and to the Reality of Aid (ROA) Head of Secretariat

Location of work

 Quezon City, Philippines

Contract duration

 One-year with 6 months probation; renewable

Key Responsibilities

  • Conduct and oversee research and data-gathering needed for the publications of the ROA network, and coordinate research outputs of regions
  • Coordinate with the ROA International Coordinating Committee (ICC) and Secretariat regarding research, writing, and communications needs for advocacy campaigns
  • Actively participate in strategizing of network advocacy campaigns and programmes, in relating to the targets of advocacy, and in organising advocacy and campaign events and activities
  • Ensure the production of the ROA network publications and advocacy materials including policy papers, position papers, statements, magazines, books, factsheets, reports, brochures, etc.
  • Assist Head of Secretariat in drafting policy briefs in aid of policy discussions, and draft policy statements for the ROA Network
  • Issue media releases in support of ROA’s advocacy and campaign activities, and provide content for websites maintained by the ROA network.
  • Represent the network in behalf of or as instructed by the ICC, as appropriate, in policy arenasUndertake tasks assigned by the ICC Chairperson, and the head of Secretariat that will further the work of the Reality of Aid network

Person specifications: experience, skills and knowledge

Required experience, skills and knowledge

  • At least three years’ work experience on policy research and advocacy 
  • Experience working  with bilateral and multilateral donors  and civil society organizations (CSOs) 
  • Experience working in a developing country and/or experienced working with organisations from the Global South 
  • Experience in management of publications and in writing clear reports on complex projects 
  • Must  be equipped with research, writing, editing and copy-editing skills 
  • Must be good in public-speaking and has excellent inter-personal skills 
  • Must have a very high standard of spoken and written English 
  • Must be computer literate and familiar with Word, Excel, Powerpoint and Outlook  
  • Must have the ability to work in a small team and to work collaboratively with non-government organisations worldwide 

 

Desirable experience, skills and knowledge

  • Making presentations to civil society organisations or decision-makers 
  • Involvement in an international network and/or campaign 
  • Understanding of current debates on aid and development effectiveness policies 
  • Working knowledge of French or Spanish. 

 

Willingness to travel

 



»Planning, Monitoring, and Evaluation Officer

Interested applicants may send their resumes to apadilla@iboninternational.org 
(cc dmijares@iboninternational.org), addressed to Amy V. Padilla, Deputy Director.

Note: This position will be open in November.

 

Position title:

 Planning, Monitoring, and Evaluation Officer

 

Reporting to:

 CPDE Coordinator and Programme Manager

 

Position purpose:

 IBON International responds to international demand to provide support in research and education to peoples’ movements and  grassroots empowerment and advocacy and links these to international initiatives and networks.  IBON International initiates and  implements international programmes, develops and hosts international networks, initiates and participates in international advocacy  campaigns, and establishes regional and country offices where necessary and appropriate. IBON is the fiscal sponsor of the CSO  Partnership for Development Effectiveness (CPDE) programme and hosts the CPDE Global Secretariat.

 

 The PME Officer will be responsible for providing professional expertise and assistance in gathering and processing data and information  related to work and resource planning, implementation of activities, and evaluation of results, ensuring that activities are aligned to  platform and program strategic vision and will result in the achievement of intended outcomes in a cost-effective and timely manner.

 

Key contacts:

  • Focal persons from constituencies, formations, and implementing units and funding agencies
  • CSOs in Africa, Asia, Latin America, Europe and North America; donor and developing country governments;

Issue date and deadline

 Issued:

 Application deadline:  

Location of work

 Manila (Negotiable)

Contract duration

 One year with 6 months probation; renewable until end of 2016

 

Key responsibilities

Key elements

% time

Programme Planning, Monitoring and Evaluation

 

  • Participate in the development, monitoring, and evaluation of programme design, implementation strategies, yearly work plans and budget
  • Assist the Programme Manager in the development of a system, coordination, and implementation of planning, monitoring, and evaluation activities
  • Assist in developing a planning framework and other planning instruments and consolidating draft work plans from different constituencies and units
  • Assist in developing policies, procedures, and methodologies consistent with monitoring and evaluating programme implementation
  • Assist in monitoring all activities, expenditures, and progress towards programme objectives
  • Develop and maintain database of information on indicators related to evaluating achievement of programme objectives
  • Prepare periodic monitoring reports to aid programme review and decision making
  • Collaborate with stakeholders in identifying necessary interventions to enhance integrated process of planning, budgeting, monitoring and evaluation  of programme areas

 

40

Grants Management (Donor Grants and Sub-Grants)

  • Participate in the development of proposals for donor consideration and in completing donor requirements for grants approval
  • Manage the process of sub-granting to constituencies, focal units, and other implementing units (contracting and submission of administrative requirements)
  • Coordinate activities related to the release of funding to sub-grantees
  • Contribute relevant inputs to donor reports (progress and year-end reports) and prepare other periodic reports based on monitoring of sub-grants

 

40

General

  • Establish and maintain regular professional contacts with focal persons and organizations related to programme implementation
  • Assist in coordinating across different components of the programme to ensure effective implementation of monitoring and evaluation system
  • Participate in platform activities as deemed appropriate
  • Perform other duties as required

 

20

 

 

 Person specifications: experience, skills and knowledge

 1) Essential experience:        

  • At least three years of relevant professional experience in programme development and implementation including planning, monitoring, and evaluation activities
  • Experience in grants administration
  • Experience in working at the international level
  • Experience in working with diverse CSOs
  • Experience in work in a developing country and/or experience working with organisations from the Global South


 2) Desirable experience:

  • Experience in grant writing and/or targeted resource mobilization
  • Involvement in an international campaign

 

 3) Required aptitude, skills and knowledge:

  • Self-motivated, detail-oriented and highly-organized
  • Analytical thinking and planning and organizing skills
  • Demonstrated communications skills
  • Excellent inter-personal skills
  • Ability to work in a small team and to work collaboratively with civil society organisations worldwide
  • A very high standard of spoken and written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

 

 4) Desirable aptitude, skills and knowledge:

  • Understanding current debates on aid and development effectiveness policies
  • Working knowledge of French or Spanish.

 

 5) Commitment to CPDE’s purpose and objectives