Position title: |
Administrative Assistant |
Reporting to: |
Admin Manager/Admin Officer |
Location of work |
Quezon City, Philippines |
Contract duration |
Regular with six months probation |
Key Responsibilities |
· Assists the Admin Manager/Admin Officer in monitoring and facilitating personnel and other staff concerns as may be assigned by IBON International and its hosted networks;
· Assists the Admin Manager/Admin Officer of personnel matters which include hiring processes, appointment/contract preparation upon approval of hiring by the Executive Director, and general orientation of new hire; · Provides orientation for new employees by providing information packets, reviewing institutional policies, gathering withholding and other payroll information, explaining benefit programs, and obtaining signatures for documents; · Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and promotion or merit increase dates as well as tracking vacation, and sick leaves; · Prepares payroll by calculating pay and maintaining payroll records. · Provides support to supervisors in developing and administering staff training plan; · Coordinates activities to ensure staff mental health and wellness including staff consolidation activities; and · Performs other tasks assigned by the Admin Manager/Admin Officer. |
Person specifications: experience, skills and knowledge |
Required experience, skills and knowledge
· Previous work experience in this field or related field for at least two (2) years · Ability to manage a wide range of tasks for efficient human resource and administrative function and support · Excellent inter-personal skills both written and verbal · Ability to work in a team and to work collaboratively within an international NGO · A good standard of administrative writing and reporting proficiency in English · Computer literate and familiar with Word, Excel, Powerpoint, and Outlook. Has word processing skills, spreadsheet preparation and tracking skills, presentation skills and calendaring skills · Organizational skills · Knowledgeable of existing labour laws and provisions in the Philippines |