Administrative Assistant



Reporting to:

IBON International Director and Administrative Manager

Location of work

Quezon City, Philippines

Contract duration

One-year with 6 months probation; renewable

Key Responsibilities

–        Assist the Administrative Manager of personnel matters which include hiring processes, appointment/contract preparation upon approval of hiring by higher authorities, general orientation of new hire, personnel attendance monitor and leave benefits computation;

–        Assist IBON International staff with official personnel matters, such as SSS/Philealth/Pagibig benefits for employees in coordination with the Administrative Manager;

–        Take charge of procurement process from canvassing, purchasing, payment to delivery check in coordination with Finance Unit;

–        Take charge of department printing jobs in coordination with Unit concerned and the Finance Unit;

–        Take charge of the maintenance and custody of files/documents, as well as supplies and materials;

–        Take charge of the custody and maintenance of department equipment and recommend repair of appropriate action on said equipment, as well as on facilities, to higher authorities as deemed necessary;

–        Ensure office and facilities cleanliness and upkeep, including upkeep of plants;

–        Take charge of courier services in coordination with Unit concerned and the Finance Unit;

–        Assist personnel on travel re: canvass of airlines pursuant to itinerary and preparation of books/documents/equipments to be brought along, and     

–        Provide general support to the Director for the performance of various responsibilities

–        Perform other tasks assigned by the Director and the Administrative Manager

Person specifications: experience, skills and knowledge

Required experience, skills and knowledge

·       Excellent inter-personal skills

·       Ability to handle multiple tasks under tight timelines

·       Ability to work in a small team and to work collaboratively with non-government organisations worldwide

·       A   high standard of spoken and written English

·       Computer literate and familiar with Word, Excel, Powerpoint and Outlook


Desirable experience, skills and knowledge

·       Previous experience in similar or related field for at least one (1) year

·       Familiarity with international issues

·       Research aptitude

Commitment to IBON International’s purpose and objectives 



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