Ibon International Administrative Officer


Position title:

Administrative Officer

Reporting to:

 IBON International Director and the Deputy  Director

Location of work

 Quezon City, Philippines

Contract duration

 Regular with six months probation.

Key Responsibilities

·       Exercise overall management of the Admin Unit.

·       Assists the International Director and the Deputy Director in ensuring proper administration and coordination of the programs, hosted and associate networks and functional units;

·       Ensures the implementation of IBON Policies and Procedures;

·       Designs operating system, policies and procedures and submits such to the Management Committee for approval.

·       Monitors personnel administration to include 201 file, tax obligations, social security, health care, time input, leave credits, and other staff concerns as may be assigned of IBON International and its hosted networks;

·       Supervises purchasing of office supplies and equipment;

·       Supervises the Administrative Unit;

·       Attends to the legal concerns of the institution and its hosted networks;

·       Assists the Deputy Director or Program Managers in managing and coordinating special projects or events;

·       Performs functions of property management; and

·       Performs other tasks assigned by the International Director.

Person specifications: experience, skills and knowledge

Required experience, skills and knowledge

·       Previous work experience in this field or related field for at least two (2) years

·       Ability to manage a wide range of tasks for efficient administrative function and support

·      Excellent inter-personal skills

·       Ability to work in a team and to work collaboratively within an international NGO

·       A very high standard of written and oral proficiency in English

·       Computer literate and familiar with Word, Excel, Powerpoint and Outlook




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