EC Project Manager


Position title:

 EC Project Manager


Reporting to:

 IBON International Director


Position purpose:

IBON International responds to international demand to provide support in research and education to peoples’ movements and grassroots empowerment and advocacy and links these to international initiatives and networks. IBON International initiates and implements international programmes, develops and hosts international networks, initiates and participates in international advocacy campaigns, and establishes regional and country offices where necessary and appropriate.

The Project Manager will provide Programme management support to CSO Partnership for Development Effectiveness (CPDE) European Commission Project to ensure that the activities indicated under its programme plan are resourced and implemented effectively. As such, the Project Manager will be responsible for the day-to-day direction, coordination, implementation, control and completion of activities of the Programme. The Programme Manager will coordinate with and get guidance from the MANCOM regarding strategic objectives and outcomes.


Key responsibilities

Key elements

% time

Network management & coordination

·    Ensures execution of work plans as indicated in the approved programme proposal and based on guidance provided by the MANCOM and CPDE;

·    Manages day-to-day operational aspects of the Programme;

·    Coordinates the policy development and advocacy work of the policy officer assigned to the secretariat;

·    Organises and facilitates, workshops and other events;

·    Prepares for engagement reviews and quality assurance procedures;

·    Ensures Programme documents are complete, current, and stored appropriately;

·    Responds to ad-hoc project information requests from donors, the CPDE and other stakeholders;

·    Discusses and gets guidance from MANCOM on issues pertaining to Programme and networks management as appropriate;


Project management & coordination

·    Act as over-all Project and Grants Manager of projects and grants received by IBON International for the CPDE European Commission Project

·    Ensure execution of projects work plans as indicated in the approved project proposals and based on guidance provided by the MANCOM and CPDE

·    Effectively communicate project expectations to partner organisations in a timely and clear fashion.

·    Manages day-to-day operational aspects of the project and scope.

·    Prepares for engagement reviews and quality assurance procedures.

·    Ensures project documents are complete, current, and stored appropriately

·    Responds to project information requests from donors, partners and other stakeholders


Finance management

·     Reviews annual budget proposals of the Programme, and recommends subsequent budget changes where necessary;

·     Reviews finance reports prepared by the CPDE Finance Manager before presenting to the donors for approval.



Person specifications: experience, skills and knowledge

1) Essential experience:        
§  At least three years’ work experience on relevant and/or related
§  Project management of programmes implemented in multiple countries, multi-donor funded and multi-agency implemented
§  Working with bilateral and multilateral donors
§  Working with diverse CSOs
§  Writing clear reports on complex projects
§  Work in a developing country and/or experience working with organisations from the Global South.

2) Desirable experience:
§  Making presentations to civil society organisations or decision-makers
§  Involvement in an international network
§  Involvement in an international campaign

3) Required aptitude, skills and knowledge:
§  Ability to manage multi-country, multi-donor and multi-agency project
§  Knowledge of the workings of bilateral and multi-lateral donors
§  Demonstrated management skill
§  Excellent inter-personal skills
§  Ability to work in a small team and to work collaboratively with non-government organisations worldwide
§  A very high standard of spoken and written English
§  Computer literate and familiar with Word, Excel, Powerpoint and Outlook

4) Desirable aptitude, skills and knowledge:
§   Understanding current debates on aid and development effectiveness policies
§  Working knowledge of French or Spanish.

5) Willingness to travel


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