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Finance Officer for IBON Europe

Reporting to:

IBON International Executive Director, IBON Europe Coordinator, IBON International Finance Manager

Location of work:

Brussels, Belgium

Contract duration:

Open ended

 

Key responsibilities

Key elements

% time

Financial management

· Provide financial management information in the Brussels office and work with managers to ensure financial procedures and systems are followed

· Oversees all financial transactional activity in accordance with organization policies as well as Belgian regulations

·  Verify and ensure all payment requests have the necessary documentation and approvals before processing the payment.

20

Finance Documentation, Monitoring and reporting

· Ensure all project expenditure is properly accounted for and endorsed to IBON Europe Coordinator and Treasurer the request for payment

· Develop and maintain project finance monitoring spreadsheet and ensure expenditure is monitored effectively against budget

· Ensure the quality and timeliness of finance reports

· Prepare invoice claim and acknowledge receipt of funds to donors

· Oversees the preparation of monthly, quarterly and annual financial statements and reports.

40

Finance Control and Audit

· Review   expenditure reports monthly and maintain tracking system of advances to partners and receipt of expenditure reports

· Ensure compliance with donor audit and procurement rules

· Plan for and prepare for audits

30

General

· Assist the programme staff in responding to ad-hoc financial requests from Executive Director or donors as necessary

·  Any other tasks assigned by the Executive Director and IBON Europe Coordinator that will further the position objective

10

Person specifications: experience, skills and knowledge

1) Essential experience:        

  • At least two years’ work experience on relevant and/ or related field
  • Managing projects funds from bilateral and/or multilateral donors
  • Grants administration
  • Working with diverse CSOs
  • Work in a developing country and/or experience working with organisations from the Global South.

2) Desirable experience:

  • Managing projects with multiple donors and implemented in multiple countries

3) Required aptitude, skills and knowledge:

  • Knowledge of economic and accounting principles and practices and the analysis and reporting of financial data
  • Knowledge of relevant Belgian laws, legal codes, government regulations, and agency rules
  • Excellent inter-personal skills
  • Ability to work in a small team and to work collaboratively with non-government organisations worldwide
  • A very high standard of spoken and written English
  • Computer literate and familiar with Word, Excel, Powerpoint and Outlook

4) Desirable aptitude, skills and knowledge:

  • Working knowledge of French or Spanish.

5) Affinity with IBON International purpose and objectives

 

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